Microsoft Office 365 - Information Technology Services (2024)

PCC Students, Faculty & Staff Get Microsoft Office 365 for FREE!

As a PCC student,faculty or staff member, you can download and install Microsoft Office 365 desktop applications for free on 5 PCs or Macs, plus 5 mobile devices. These are the latest versions of Office available—Office 2019 for Windows and Office 2019 for Mac.

How to Download and InstallFree MicrosoftOffice 365

Downloading and installing Microsoft Office is simple and can be done from campus or at home.Please follow the instructions below.

Student Directions

Microsoft Student Advantage Program: Download & Install Free Microsoft Office 365

On your PC or Mac computer, go to the website: office.com
Click Sign in
Type your PCC email address

For example: alincoln@go.pasadena.edu
Type your password
In the Apps screen, on the right, click Install Office
Click Office 365 Apps
In the lower left, click the downloadedfileto start the installation

NOTE: If your computer is not regularly connected to the Internet, you might have to connect to the Internet once every 30 days to verify that you are still eligible for the program.

Faculty/Staff Directions

Microsoft Office 365Program for PCC Faculty & Staff

On your PC or Mac computer, go to the website: office.com
Click Sign in
Type your PCC email address

For example: alincoln@pasadena.edu
Type your password
In the Apps screen, on the right, click Install Office
Click Office 365 Apps
In the lower left, click the downloadedfileto start the installation

NOTE: If your computer is not regularly connected to the Internet, you might have to connect to the Internet once every 30 days to verify that you are still eligible for the program.

Frequently Asked Questions

What Microsoft Office applications are included?

For PC and Mac:Excel, OneDrive, OneNote, Outlook, PowerPoint, Word

For iPhone and iPad: Excel, OneDrive, OneNote, Outlook, PowerPoint, Word

For Android: Excel, OneDrive, OneNote, Outlook, PowerPoint, Word

On how many machines/devices can I run this subscription?

Each subscription associated with your campus email address allows you to run Office on up to five computers (Mac or PC) and on up to five mobile devices (applicable tablets and smartphones).

For a Windows PC:

Operating System: Windows 8.1, Windows 10

Computer and processor: 1.6 GHz or faster, 2-core

Memory: 4 GB RAM; 2 GB RAM (32-bit)

Disk space: 4 GB of available disk space

Monitor resolution:1280 x 768 screen resolution(32-bit requires hardware acceleration for 4K and higher)

For a Mac:

Operating System: One of the three most recent versions of macOS

Computer and processor: An Intel processor

Memory: 4 GB RAM

Disk space: 10 GB of available disk space; HFS+ hard disk format (also known as macOS Extended) or APFS

Monitor resolution: 1280 x 800 screen resolution

For an iPhone and iPad:

Office for iPad and iPhone (including Outlook for iOS on iPad and iPhone) requires iOS 12.0 or later. Office for iPad Pro requires iOS 11.0 or later. Office is supported on the two most recent versions of iOS.

For an Android device:

Office for Android can be installed on tablets and phones running any of the supported versions of Android and have an ARM-based or Intel x86 processor. Starting on July 1, 2019, support will be limited to only the last four major versions of Android.

How does Office 365 differ from the product called Office Online?

Office Online is a free web-based version of Microsoft Office—with less functionality and fewer features than the full version of Office—but that is fully compatible with all the applications. For example, you can begin a PowerPoint presentation in PowerPoint Online, open it in desktop PowerPoint to apply sophisticated features, and then view and share it using PowerPoint Online. You can get Office Online, which includes Microsoft’s free cloud storage called OneDrive, with any Microsoft account. A Microsoft account is any free email address that you already have or create in Hotmail, Windows Live, or outlook.com.

What if I am unable to log in at the http://login.microsoftonline.comsite, or after signing in the Install fails?

Here are reasons why you might not be able to sign in at the http://login.microsoftonline.com site or install the software after logging in:

If you are a student, you need to reset your LancerPoint password. You can do this at
https://reset.pasadena.edu.At this site, click the fourth item, Reset my password, and then follow the directions provided.
You do not have administrator rights to install software on the device. For example, if the computer on which you are trying to install the software was given to you by someone else or by a company or a program at the college, you may not have administrator rights to install software on that device.

What exactly is Office 365?

Office 365 is one of the subscription service plans for Microsoft Office and the plan that offers the most features.

What does “365” mean?

A Microsoft Office product with the “365” designation means that the software is offered to you on an annual subscription basis. There are no CDs to install and no Product Key to enter. Office 365 is a user-based service that allows you to access Office on a subscription basis on a variety of your devices. You can activate the software on up to five computers, and also deactivate any of those to install on a sixth computer. Traditional Office installations were tied to the computers they were installed on. Now you have the flexibility to easily move the software among different computers, which is especially convenient when you buy a new computer.

Do other colleges and universities have this program?

Yes, hundreds of colleges around the country have implemented this free program for faculty, staff, and students.

CanI activatethe Microsoft Office already installed on my computer?

Yes. After the installation, or when you first use an application, you will be asked to activate the software. Select the activation for an Office 365 account—not the option for an activation code.

What if I already have a version of Microsoft Office on my computer?

Typically, downloaded software will be installed separately from any previous versions of Microsoft Office, so if you have an older version of Office and install Office 365, you will have two different copies of Microsoft Office that are accessible.

If you have a trial version of Office 2013/2016, uninstall it before downloading Office 365. To do so, display the Control Panel, and then click Uninstall a program. Select the Office trial software, and then click Uninstall.

If you have a more limited version of Office 2013/2016 that you purchased, such as the Home and Student edition, assuming you have the Product Key, you can uninstall it and reinstall it later. Office 365 provides more applications than any other version of Office.

If I leave the college, will I still be able to use the software?

You are only licensed to use the software as long as you are a current PCC student, faculty, or staff. After that time, you will need to purchase your own copy of Office 365. For pricing, go to https://products.office.com/en-us/compare-all-microsoft-office-products?&activetab=tab:primaryr1

How do I install Office Mobile on an Android device?

Open Google Play, search for Office Mobile or Office 365. Click on the Office Mobile app, select the Install button, agree to the User Terms and Conditions, open Office Mobile, and then press the next button. To activate Office Mobile, sign in using your LancerPoint email address. Type in your password and select your preferred settings. You can now begin using Office on your mobile device.

How do I install Office Mobile on an iPhone?

Open the App Store, search for Office Mobile or Office 365. Click on the Office Mobile app, select the Free button, and then Install. Open Office Mobile app, swipe to the left and through the intro. Click Get started. To activate Office Mobile, sign in using your LancerPoint email address. Type in your password and select your preferred settings. You can now begin using Office on your mobile device.

How do I install Office Mobile on a Windows Phone?

Microsoft Office Mobile is pre-installed with Windows Phone. To connect to Office 365, open Office from your list of applications. Select Office 365 and click the set up button. Type in your LancerPoint email address and your password. Click the sign in button.

I can’t sign in to Lync. What’s wrong?

Microsoft Teams replaced Lync. Teamsis includedin the Office 365 subscription.

How do I get answers to questions about my subscription?

https://support.microsoft.com/contactus

Can the Help Desk assist me if I encounter difficulty downloading the software?

No, the Help Desk is not equipped to assist PCC students, faculty or staff with the Microsoft Office 365 program, but it is unlikely that any assistance will be necessary. The installation is smooth and easy. Questions can typically be found on Microsoft’s site.

How do I deactivate Office 365 and reactivate on a sixth device?

You can use Office 365 on up to five computers (PCs or Macs). If you would like to install Office on a sixth computer, you must deactivate one previous installation. From within an application, for example Word or PowerPoint, click the FILE tab, and then on the left, click Account. On the right, under Subscription Product, click the Manage Account button. On the list, under the computer you want to deactivate, click Deactivate. Later, you can select the same computer and click Install to reactivate that computer. After deactivating, you will have an additional install that you can apply to a new computer you want add to your list.